Gone are the days of drafting with pen and paper. Where once we would throw out the first draft, empty a file or shred the records, now we let these files pile up on our hard drives. Folders beget folders and icons crowd your desktop (you know who you are). While the digital evolution of document creation certainly has merits, it also has drawbacks. How secure are your documents? How do you share and collaborate on them? What happens if your computer crashes?
In this post, we will explore how you can solve document management issues with OneDrive to create a secure envrionement that protects your company’s sensitive documents while maintaining a culture of teamwork and collaboration.
Built For Teamwork
Simplified sharing lets you quickly and easily invite others to review or edit your document using the new Share button located on the Ribbon in Word, PowerPoint, or Excel doc. The sharing pane lets you see who has access to a given document, invite others or change access permissions to your document and see who is currently working within the document. OneDrive ensures everyone is on the same page (lol) when you share using real-time co-authoring. Now when you open your shared document, at a glance you can see who is working within the document and where. You can even instant message or call someone with a quick question with Skype for Business integration across the Office apps!
Co-authoring & Real-time Typing
Co-authoring is available for documents shared on OneDrive and allows multiple people to simultaneously edit the same document. Real-time typing in Word, for example. lets you see where others are typing in a Word document and view their edits as they make them.
With real-time typing, when another person opens the same document, you are both prompted to opt in if you have not previously done so. Note: Opting-in is an application setting, not a document setting. If you opt in, any time you find yourself in a collaborative space with others who have also opted in or who are co-authoring in Word Online, they will see your changes as you make them. You can toggle it off and on, but once on, it is not limited to the document you were in the first time you opted in.
Security You Can Trust
All the freedom, flexibility and ease of access available to users of OneDrive may raise concerns about security. In fact, recovery in the cloud is more secure and reliable than on your hardrive. OneDrive for Business is run in Microsoft’s geographically distributed data centers with continuous data backup and premier disaster recovery capabilities with security experts monitoring it around the clock. Cloud saved files are not lost when local hard drives fail or are stolen, or if an employee leaves the company and takes the computer & files with them.
Access to your sensitive information is controlled by you. You can set permissions and get peace of mind knowing your services are available with a financially-backed 99.9% uptime service level agreement.
OneDrive for business is an easy to use online storage, backup and sharing solution that works great with the Office applications you have today. Wherever your people are, online or offline, they can get to—and work with—the most up-to-date versions of the files and tools they need to get things done. And they can do it on virtually any device.
How can I get OneDrive for Business?
OneDrive for Business is available within all Office 365 suite plans. To evaluate the plan that’s right for you, contact us for a complimentary process improvement consultation with an Admiral Executive today.