Business Management Software: How To Avoid Common Pitfalls

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Business Management Software: How To Avoid Common Pitfalls

The tools you once used to grow your business are now insufficient for the tasks at hand.

This is a common hurdle for many small businesses.

Your business management software, used by employees and executives to perform business functions, is meant to increase productivity while enhancing your insight into overall business effectiveness.

Once you realize that it’s time to transition away from Excel, QuickBooks or other entry-level financial software, how do you know what type of solution to target?

If you don’t make the proper considerations, your initiative may come up short.

Targeting The Right Type Of Business Management Software

How many disparate technologies are you using to manage your entire business?

From accounting and supply chain management to human resource and customer relationship management, there is a broad range of business management software applications available for your area of interest. If you’re looking for software that reaches across your entire enterprise, an enterprise resource planning software solution accommodates modules for specific business functions.

The right enterprise resource planning solution provides your business with:

  • Improved efficiency, productivity and profitability
  • Greater agility to navigate business growth and change
  • Focused, actionable business intelligence
  • Better cross-department collaboration
  • Streamlined, uniform processes based on industry best practices

Mistakes To Avoid When Choosing And Implementing Software

  1. Opting For Out-Of-The-Box Functionality
    How will a one-size-fits-all business management software solution improve your competitive advantage if you have to reorganize your business to fit the needs of the software? Your chosen business management technology must satisfy the needs of your business, not the other way around. While there may be places where business processes stand to improve before you implement new software, the right technology enhances what you do today instead of completely changing it.
  2. Adopting Standard Business Intelligence Dashboards
    Matching processes and goals to technology is important for ensuring the right flow of information to business dashboards. The information that executives want to see for gauging business activities changes over time, and one executive’s idea of actionable data may differ from another’s. This is why dashboard customization is so important to achieving the maximum return on your software investment.
  3. Involving The Wrong People In Software Implementation
    If you’re changing the tools that your employees use to do their jobs, you need to gather their input to see what they need and involve them in the transition. If you’re trying to put the right information in the hands of your executives, you have to know what they’re looking for on a consistent basis to make them happy with the new solution. Pursuing a software initiative and actually implementing the new technology with widespread success involves the strategic alignment of your most important and influential team members.

How To Gather Together The Right Team Members

Gathering support in the beginning and continuing to champion the software initiative at every stage is an important part of any software implementation.

Below are three of the most important sects of team members to involve in the entire process:

  1. Employees With A Lot To Gain: Departments that feel pain and are vocal about it aren’t always the ones with the most to gain from new software. Sometimes the quietest members of your organization manage convoluted processes. Don’t let the volume of complaints guide you. Instead, let a critical look at current processes determine where improvements are necessary.
  2. Employees With The Most At Risk: Where are the most improvements taking place? Those are the areas of the company taking on the most risk during a transition between software, which makes it critical to involve them at every stage of the process. These people need to trust the software and the initiative as much as anyone else.
  3. Employees With Company Clout: Let’s face it, sometimes different departments drive an organization: sales, finance, IT. Whichever department is in that place of power within your company must be incorporated into the software initiative. If they don’t back the project, you’ll never get off the ground.

Everybody has advice on how to successfully approach choosing and implementing a new business management software solution, and it’s important to hear from all sides.

The more sources of information you have, the better armed you are to make the right decisions and keep your company on track.

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